Accessibility Frequently Asked Questions

IEEE VR 2020 is dedicated to providing an inclusive and accessible environment to encourage conference participation by individuals with diverse backgrounds. This page describes the accessibility and support features of IEEE VR 2020, to help you make an informed decision about whether the conference will be accessible to you and to better plan your attendance. Please contact us if you have any question that is not answered here, or if the conference arrangements are not sufficient to allow you to attend.

Contents

• How do I communicate accessibility needs to IEEE VR 2020 organizers?
• Who do I ask if my question is not answered here?
• Will the conference be accessible by wheelchair?
• Will there be an FM Assisted Listening system available?
• What restroom facilities are available?
• What is the conference space like?
• Will there be a networking event for women?
• Will the conference be a smoke-free environment?
• How do I get to the conference venue?
• Information for local arrangements

How do I communicate accessibility needs to IEEE VR 2020 organizers?

Attendees are encouraged to mention any requests for special accommodations upon registration for the conference. If you have any questions or concerns about accessibility, or any requests for accommodation (such as ASL translation, captioning, etc.), please contact the conference accessibility chairs at accessibility2020@ieeevr.org, and they will work with you to address your concerns. Note that some requests may require advance notice, so please submit accessibility requests as far in advance of the conference date as possible in order to give us adequate time to prepare.

Accessibility Chairs, IEEE VR 2020:

• Amber Solomon, Georgia Institute of Technology, USA
• Catherine Ball, University of Georgia, USA
• Tonja Machulla, LMU Munich, Germany

Email: accessibility2020@ieeevr.org

Who do I ask if my question about the conference venue is not answered here?

For more detailed information about accessibility at the conference venue W Atlanta Midtown, please phone the venue information desk at +1 404-892-6000. If there is a specific accessibility information you would like to see here, or if you wish to discuss any accessibility requirements, please contact our Accessibility Chairs by email: accessibility2020@ieeevr.org, and someone will respond to you shortly.

Will the conference be accessible by wheelchair?

Yes, the conference venue will be accessible by wheelchair. The main entrance to the hotel is wheelchair accessible with a walk-up ramp. So if you have your own wheelchair and wish to bring it to an event you are welcome to do so. For any other questions regarding accessibility (e.g. accessible areas and accessible rooms), please contact the hotel’s support services at (404) 892-6000, or please refer to the hotel’s website.

Will there be an FM Assisted Listening system available?

The conference space has no hard-of-hearing assistance systems pre-installed. If you require such a system, please contact the Accessibility Chairs at accessibility2020@ieeevr.org.

What restroom facilities are available?

There are restrooms on each floor, and there will be a gender-neutral restroom.

What is the conference space like?

The conference takes place across several event spaces on multiple floors. Preliminary floor plans with elevator locations marked in yellow can be found here. Click the image below for a larger view.

Will there be a networking event for women?

We are currently planning a sponsored Women’s dinner, taking place on March 22nd. If you are interested in participation, please write to Tonja Machulla at tonja.machulla@ifi.lmu.de.

Will the conference be a smoke-free environment?

In accordance with legislation, smoking is prohibited in all internal areas of the venue.

How do I get to the conference venue?

The hotel does not provide shuttle service. The closest Marta Subway stop is the MARTA Arts Center Station, about half a mile from the hotel (a 10-15 minute walk from the station). The driving directions described below were taken directly from the hotel’s website (see here https://www.marriott.com/hotels/maps/travel/atlmw-w-atlanta-midtown/):

Head east on N Terminal Pkwy. Continue straight to stay on N Terminal Pkwy. Keep right at the fork, follow signs for 1-85N/I-20/1-75N/Atlanta. Keep left follow signs for 1-85N/I-20/1-75N/Atlanta. Merge on I-85N. Keep left to stay on I-85N. Keep left to continue on I-75N/I-85N. Take exit 250 toward Tenth St/Fourteenth St/Georgia Tech. Merge on Williams St NW. Turn right onto 14th St NW. Continue straight onto 14th St NE. Cross Peachtree and W Atlanta-Midtown is on the left.

Information for local arrangements

Local Hospitals

• Emory University Hospital Midtown: 1.3mi (2.1km) from conference hotel
  550 Peachtree St NE, Atlanta, GA, 30308
• Piedmont Atlanta Hospital: 1.7mi (2.7km) from conference hotel
  1968 Peachtree St NW, Atlanta, GA, 30309

This FAQ has been modified from CHI 2019 and is based on a template provided by ACM SIGACCESS. Event organizers are welcome to modify and reuse this template for other events. Please contact SIGACCESS for more information.